Exhibitors

How to Reserve Your Booth:

Payment:

• Done online with registration.

• You can use the Registration button to register.

Setup Time:

• Tuesday, 06/11/2024 only after 12:00 pm.

• Wednesday, 06/12/2024 before 10:00 am in Grand C.

Registration Confirmation:

• Once registration is confirmed you will be sent an Exhibitor form for additional items such as electric and audio-visual.

• These items incur additional fees to be paid by the exhibitor to the hotel.

• Hotel Event Coordinator: Christine Hook 757-366-5759 christine.hook@foundersinn.com

Cancellation Policy:

• Exhibit booth space is non-refundable.

• The VPPPA Region III Chapter reserves the right to cancel the conference, the exhibition, or any part thereof with no further liability to the exhibitor other than a refund of exhibit fees, less a proportionate share of the exposition cost incurred due to cancellation of the conference due to any circumstances beyond the control of the VPPPA Region III Chapter or the Founders Inn and Spa.

Hold Harmless/Responsibility Clauses:

• Exhibitors shall indemnify and hold harmless the VPPPA Region III Chapter and the Founders Inn and Spa and its service agents from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits.

• Exhibitors shall indemnify and hold harmless the VPPPA Region III Chapter, the Founders Inn and Spa, and their respective employees, board of directors, membership, and agents against any claim or expenses arising out of the use of the exhibition premises.

Exhibitor Applications:

• The VPPPA Region III Chapter maintains sole discretion in the acceptance or refusal of applications.

• Applications received, and accepted, will be recorded in order of receipt and space will be assigned on a first come, first served basis, with consideration given to sponsors.

• The VPPPA Region III Chapter reserves the right to exercise the final say on all decisions.

Interruption of the Conference:

• Should any contingency prevent the holding of the Annual Region III VPPPA Chapter Conference, the VPPPA Region III Chapter will return such portions of the amount paid for the space determined equitable by VPPPA after deduction of such amount necessary to cover expenses incurred by the VPPPA Region III Chapter in connection with the conference.

• If for any reason, the VPPPA Region III Chapter determines the location of the Region III VPPPA Chapter Conference should be changed or the dates of the conference postponed, no refund will be made, but VPPPA shall assign to the Exhibitor in lieu of the original space, such other space as the VPPPA Region III Chapter deems appropriate, and the Exhibitor agrees to use such space under the same Rules and Regulations.

• The VPPPA Region III Chapter shall not be financially liable or otherwise obligated in the event that the Region III VPPPA Chapter Conference is cancelled, postponed, or relocated, except as provided herein.

Questions:

Exhibit Hall and Space Assignments:

• Ben Conaway at bconaway@elwd.com or

• Brian Hale at v_brianh@marvin.com

Booth Personnel Payment and/or Registration:

• E-mail Registration@vpppa.org or

• Call (703) 761-6513